Privacy policy
This Privacy Policy explains how we handle your personal data while you are attending one of our seminars. To maintain our relationship with you after or while you successfully complete the seminar, or we provide support or a service to you, or you provide a service to us.
This Privacy Policy describes how we collect, use and process your personal data and how we fulfill our legal obligations to you. The protection of your data is important to us and we have made it our mission to protect and safeguard your data protection rights.This Privacy Policy applies to the personal data of visitors to our website, candidates, customers, suppliers and other persons with whom we may contact, as well as to the emergency contacts of our employees If you are an Alphadi employee, please refer to the Alphadi Employee Privacy Policy.For the purposes of applicable data protection laws (including, but not limited to, the General Data Protection Regulation (Regulation (EU) 2016/679) (the "GDPR"), you will find the company responsible for your personal data ("Alphadi ")
If you do not agree with any aspect of our privacy policy, you may be entitled to legal claims, which are also described here in the appropriate place.
This Privacy Policy applies in the relevant countries within our international network. Different countries may have slightly different approaches to data protection, so this privacy policy contains country-specific sections.
CANDIDATE DATA: We need to process certain information about you in order to determine the best seminar for you and your suitability for the seminar. We only ask for information that helps us to determine your qualifications, such as your name, age, contact details, educational details and employment history. A more detailed description of the personal data we collect about you can be found on the customer master data sheet. We also collect certain data about you when you access our website.
A more detailed description of the personal data we collect about you can be found on the customer master data sheet.
We also collect certain data about you when you access our website.
CUSTOMER DATA:
If you are a customer of Alphadi, we need to collect and use information about you or people within your organization in order to provide services to you, e.g.: for in-house training.
A more detailed description of the personal data that we collect in this way can be found on the customer master data sheet.
We also collect certain data about you when you access our website.
CLIENT DATA:
We require a small amount of information from our clients to ensure that the seminar runs smoothly. We need the contact details of the responsible persons within your organization in order to be able to communicate with you.
A more detailed description of the personal data we collect about you can be found in the client master data sheet. We also collect certain data about you when you access our website.
VISITORS TO OUR WEBSITE:
We collect a limited amount of data from visitors to our website and use it to make it easier for you to use our website and to better manage the services we offer. This includes information about how you use our website, how often you access the website and the times when our website is most popular.
Some elements of the personal data we collect from you are needed to fulfill our contractual obligations to you or others. Others are only needed to ensure a smooth business relationship. Depending on the nature of the personal data in question and the reasons why we process it, we may not be able to fulfill our contractual obligations or, in extreme cases, maintain the business relationship if you refuse to provide us with this data.
How is your personal data collected?
CANDIDATE DATA:
Your personal data is essentially collected:
1. directly from you
When you access our website or read or click on an email from us, we may also collect certain data automatically or by you providing it to us.
CUSTOMER DATA:
Your personal data is mainly collected:
1. directly from you
If you access our website or read or click on an e-mail from us, we may also collect certain data automatically or by you providing it to us.
SUPPLIER DATA:
We collect your personal data in the course of working with you. If you access our website or read or click on an email from us, we may also collect certain data automatically or by you providing it to us.
VISITORS TO OUR WEBSITE:
We collect your data automatically using cookies in accordance with the cookie settings in your browser when you visit our website. We also collect data from you when you contact us via the website.
CANDIDATE DATA:
The main reason for using your personal information is to help you find a seminar that suits you. The more information we have about you, your skills and your goals, the better we can tailor our service to you. Where appropriate and permitted by local laws and regulations, we may also use your personal data for advertising. We may ask for your consent for some of these activities.
CUSTOMER DATA:
The main reason we use information about customers is to ensure that the contractual agreements between us can be properly implemented to ensure a smooth business relationship. The more information we have, the better we can tailor our service to you.
SUPPLIER DATA:
We use your personal data for two main reasons: firstly, to ensure that the contractual agreements between us can be properly implemented, thus enabling a smooth business relationship, and secondly, to ensure compliance with legal requirements.
PERSONS WHOSE DATA WE RECEIVE FROM CANDIDATES AND EMPLOYEES, E.G. EMERGENCY CONTACTS:
We use the personal information of candidates' or employees' emergency contacts should the candidate or employee be involved in an accident or emergency.
CANDIDATE DATA: We may share your personal data with different recipients in different ways and for different reasons. First and foremost, we share your information with the certification body to ensure personal certification. POSSIBLE RECIPIENTS OF YOUR DATA: The CertEuropa® certification body to prove your suitability and issue your certificate. The CertEuropa® certification body for a surveillance audit or for recertification in accordance with DIN EN ISO 9001:2015 and DIN/ISO 29990 to prove the careful handling of your data. The certification body TQCert® and TÜV-Hessen, where the same applies as for CertEuropa.
GENERAL: The protection of your information is important to us. Therefore, we take appropriate measures to prevent unauthorized access to and misuse of your personal data. PROCEDURE: We store your e-mail data in encrypted form. Your sensitive data, such as your CV to determine your eligibility for certified seminars, is printed out by us and stored in a locked cabinet. Only designated and authorized employees have access to this data.
DURATION:
If we have had no relevant contact with you (or, if applicable, the organization you work for or with) after three years (the due date of your recertification, the certificate you have obtained from us), we will delete your personal data from our systems, unless we believe in good faith that we are required by law or regulation to retain it (for example, because there is a request from a tax authority or in connection with a prospective legal dispute).
Even if we are already in possession of your personal data, you have various rights with regard to this data. If you wish to contact us in this regard, please contact us. We will endeavor to process your request as quickly as possible and in any case in accordance with the applicable legal provisions. Please note that we may keep records of our communications in order to better resolve any issues you raise.
REVOCATION:
If we use your data because we believe it is in our legitimate interests to do so and you do not consent to this, you have the right to object. We will respond to your request within 30 days (although in certain cases we may be entitled to extend this period). As a general rule, we will only object to you in certain limited circumstances.
RIGHT TO REVOKE CONSENT:
Where we have obtained your consent to process your personal data for certain activities (for example, surveying customers as to whether the seminar they attended led to the desired outcome) or your consent to send advertising to you, you may withdraw your consent at any time.
REQUEST FROM DATA SUBJECTS FOR ACCESS TO PERSONAL DATA (DSAR):
For the avoidance of doubt, you have the right to request confirmation from us at any time as to what information we hold about you and to ask us to amend, update or delete that information. We may then comply with your request.
IN ADDITION, WE HAVE THE FOLLOWING OPTIONS:
We may ask you to confirm your identity or ask you for further information about your request and, where permitted by law, we may refuse your request. In this case, however, we will explain the reasons for the refusal.
RIGHT TO ERASURE:
In certain situations (for example, if we have processed your data unlawfully) you are entitled to ask us to "erase" your personal data. We will respond to your request within 30 days (although in certain cases we may be entitled to extend this period) and will only object to you in certain limited circumstances.
If we agree to your request, we will delete your data, but will usually assume that you want us to add your name to our list of people who do not wish to be contacted. This way we minimize the chance that you will be contacted in the future if your data is collected separately in other circumstances.
If you do not want us to do this, please let us know. If your interests or requirements change, you can unsubscribe from some or all of our promotional content (for example, email notifications of job vacancies or newsletters from Alphadi®) by informing us by email.
Alphadi kontrolliert die Verarbeitung personenbezogener Daten auf seinem Server. Wir haben einen Datenschutzbeauftragten, der von der Geschäftsleitung benannt wurde. Falls Sie weitere Fragen haben oder weitere Einzelheiten wissen möchten, sprechen Sie uns an.
A "cookie" is a small data file that is stored on your computer's hard disk. Cookies are used by almost all websites. They do not harm your system. We use them to track your activity and ensure that you have a pleasant customer experience when you visit our website.
If you want to check or change which types of cookies are accepted, you can usually do this in your browser settings.
REJECT COOKIES:
If you do not wish to receive cookies that are not absolutely necessary to perform basic functions of our website, you can change your browser settings to stop accepting cookies. Most web browsers accept cookies. However, if you would prefer us not to collect data in this way, you can set your browser's privacy settings to accept all or some cookies or to reject all cookies. However, if you refuse all cookies, you may not be able to use the full functionality of our website. Every browser is different. Therefore, please refer to your browser's help menu to find out how to change your cookie settings.
You can find more general information about cookies, including how to disable them, at aboutcookies.org. Here you can also find out how to delete cookies from your computer.
DETAILED SECTIONS IN DETAILED FORM
WHAT TYPES OF PERSONAL INFORMATION ARE COLLECTED?
Would you like to know more about what data we collect about you? Here is a more detailed description of the information we collect. The information described below is, of course, in addition to the personal data that we are legally obliged to process in the respective situations.
CANDIDATE DATA:
Depending on the relevant conditions and applicable local laws and regulations, we may collect some or all of the information listed below in order to provide you with seminars and services tailored to your situation and interests. In some jurisdictions, we are restricted from processing the following data. In these cases, we do not process the data in these jurisdictions:
-Name
-age/date of birth
-Gender
-Photography
-marital status
-Contact details
-Details of education
-Professional background
-Contact details for a reference
-Citizenship/citizenship/place of birth
-Diversity information, including physical and mental health, including any information related to disabilities
-Additional information that you provide to us on your own initiative
-Additional information that your reference contacts voluntarily provide to us about you
-IP address
-Video recordings, for training purposes
Please note that this is not an exhaustive list of the personal data we may collect.
CUSTOMER DATA:
We only collect data about our customers to a very limited extent. Generally, we only need your contact details or the contact details of individual contacts within your organization (such as their names, telephone numbers and email addresses) to ensure a smooth business relationship. We may also store additional information that someone from your organization has provided to us on their own initiative. If we need further personal data from you for any reason, we will let you know.
SUPPLIER DATA:
We do not collect much data about suppliers. We only need to ensure a smooth business relationship. We collect the data of our contact persons within your organization, such as names, telephone numbers and e-mail addresses. We also collect bank details so that we can make payments to you. We may also store additional information that someone from your organization has shared with us on their own initiative.
HOW IS YOUR PERSONAL DATA COLLECTED?
CANDIDATE DATA:
We collect personal data from our candidates primarily
1. personal data that you provide to us as a candidate
PERSONAL DATA THAT YOU SHARE WITH US:
Alphadi needs certain information about you in order to provide you with a customized service. This enables us to offer you the best possible opportunities. You can provide us with information in a variety of ways, depending on what suits you best. This may include you:
Entering your details as part of the registration process on the Alphadi® website or in an application form;
submitting a CV in printed or electronic form;
sending your CV by e-mail to an Alphadi® consultant
PERSONAL DATA THAT WE RECEIVE FROM OTHER SOURCES:
-not applicable-
PERSONAL INFORMATION WE COLLECT AUTOMATICALLY:
If you access our website or read or click on an email from us, we may also collect your information automatically in accordance with any local regulations and requirements or by you providing it to us.
1. personal data that we receive directly from you
We pursue the same goal:
We want to ensure that you find the best seminar for you or for your organization. We receive data directly from you in two ways:
when you contact us on your own initiative, usually by phone or email, and/or
when we contact you by phone, email or generally in the course of business development activities.
Personal data that we receive from other sources:
-Not applicable-
Personal data we collect through our website:
If you access our website or read or click on an email from us, we may also collect your data automatically in accordance with any local regulations and requirements or by you providing it to us.
VISITORS TO OUR WEBSITE:
When you visit our website, we may automatically collect certain information about you, regardless of whether you use our services. This includes your IP address, the date, time and frequency of your visits to the website and the way in which you browse the content. We also collect data from you when you contact us via the website.
HOW IS YOUR PERSONAL DATA USED?
If we have data about you, we use it in different ways.
CANDIDATE DATA:
In general, we use data about our candidates in four ways:
For personal certification
Advertising measures
Determination of the reintegration rate
Assertion, exercise or defense of legal claims.
For the establishment of further details on each type:
We may use and process your personal data for this purpose in accordance with any local laws and regulations. Please note that this list is not exhaustive.
Promotional activities:
We may periodically send you information that we believe may be of interest to you. In particular, we may use your information for the purposes set out below, where appropriate and in accordance with local laws and regulations. Please note that this list is not exhaustive.
To:
Develop and promote other products and services;
Send you details of reports, promotions, offers, networking and customer events and more generally information about industries that we think may be of interest to you;
display extracts of your data for promotional purposes on Alphadi's website as a success story (only if we have your express consent to do so); and
inform you of certain discounts and offers to which you are entitled as a result of your relationship with Alphadi. All of our advertising is based on things that we believe will be particularly helpful to our clients and candidates. However, we recognize that we cannot always get everything right for everyone. We may use your data to show you advertisements and other Alphadi content on other websites such as Facebook. If you do not want us to use your data in this way, please disable the "advertising cookies" option (please consult our Cookie Policy). Even if you have deactivated advertising cookies, it is possible that you will be shown advertisements from Alphadi®. In this case, however, this is not done specifically for you personally, but for an anonymous target group.
Assertion, exercise or defense of legal claims
In more unusual cases, we may also use your personal data to assert, exercise or defend legal claims.
CUSTOMER DATA:
We use information about our customers for the following purposes:
Advertising measures and
Assertion, exercise or defense of legal claims.
Further details on the individual types:
Conducting customer satisfaction surveys
Processing your data in order to be able to address suitable advertising campaigns to you
We may use your personal data for these purposes if this is in our legitimate interests.
If you do not agree to this, you have the right to object in certain circumstances. Advertising measures
Where consistent with applicable local laws and regulations, we will not necessarily ask for your consent when we send you promotional materials to a business postal address or email address.
If you do not agree, you have the right to opt out of receiving promotional materials from us. Assertion, exercise or defense of legal claims In more unusual cases, we may also use your personal data to assert, exercise or defend legal claims.
SUPPLIER DATA:
We know that you are probably busy and we don't want to keep bothering you. To strike a balance, we will only use your information for the following purposes:
Storing (and updating where necessary) your details on our database so that we can contact you in connection with our agreements
Provide you with services or receive support and services from you
To comply with certain legal obligations;
develop appropriately targeted advertising campaigns; and
in more unusual cases, the establishment, exercise or defense of legal claims.
We may use your personal data for these purposes where it is in our legitimate interests to do so.
We will not necessarily ask for your consent to send you marketing communications to a business postal address or email address.
If you do not agree to this, you have the right to object in certain circumstances.
INDIVIDUALS WHOSE DATA WE RECEIVE FROM CANDIDATES AND EMPLOYEES, E.G. EMERGENCY CONTACTS:
We will only use the information our candidates provide to us about you for the following purposes:
If candidates or employees have indicated you as an emergency contact on our form.
WHO WILL YOUR PERSONAL DATA BE SHARED WITH?
We may share your personal data with the following categories of people in a variety of ways and for a variety of purposes, as appropriate and in accordance with local laws and regulations:
Individuals and organizations who, in order to work with us, such as current, past or prospective employees, external trainers, instructors and audit committees
Tax, audit or other authorities if we believe in good faith that we are required by law or other regulation to disclose this information (for example, because of a request from a tax authority or in connection with a prospective legal dispute)
External service providers who provide services on our behalf (including external consultants, business partners and professional advisers such as lawyers, auditors and accountants, technical support functions and IT consultants who carry out development and testing work on our company's technology systems)
Providers of outsourced IT services and storage providers, where a processing agreement (or similar protection) is in place Should Alphadi® merge with or be acquired by another company or entity in the future (or there are meaningful discussions about such a possibility), we may share your personal data with the (future) new owners of the company or entity.
HOW WILL YOUR PERSONAL DATA BE PROTECTED?
We will take all reasonable and appropriate measures to protect the personal information we hold from misuse, loss or unauthorized access. To this end, we have taken a number of technical and organizational measures. This includes measures to deal with any suspected data breaches.
If you suspect that your personal information has been misused, lost or accessed without authorization, please let us know as soon as possible.
HOW LONG WILL YOUR PERSONAL DATA BE STORED?
We will delete your personal data from our systems when we have had no relevant contact with you (or, where applicable, the company you work for or with) for three years (or for a longer period if we believe in good faith that we are required by law or regulation to retain your data). After this time, your data will probably no longer be relevant for the purpose for which it was collected.
For those candidates whose services are provided through a third party company or other entity, "relevant contact" with you means relevant contact with the company or entity providing your services. If we are notified by that company or entity that we no longer have a business relationship with you, we will retain your data for a maximum of two years from that date or, if later, two years from when we have had no relevant direct contact with you. When we refer to "relevant contact", we mean, for example, a (verbal or written) communication between us or that you actively contact us. If you are a candidate, we consider relevant contact to be when you submit your updated CV or attend one of our training courses. It is also considered relevant contact if you communicate with us regarding potential positions. This can be in the form of verbal or written communication. If you receive, open or read an e-mail or other digital message from us, this is not considered relevant contact. This is only the case if you click on something in it or reply directly.
HOW CAN YOU ACCESS, CHANGE OR WITHDRAW PERSONAL DATA THAT YOU HAVE PROVIDED TO US?
One of the main objectives of the GDPR is to protect and clarify the data protection rights of EU citizens and individuals within the EU. This means that you continue to have various rights in relation to your data, even if you have already provided it to us. These rights are described in more detail below.
If you wish to contact us in connection with these rights, please contact us. We will endeavor to respond to your request as soon as possible, and in any event within one month (extensions may apply, to which we are entitled by law). Please note that we may keep records of our communications in order to better resolve any issues you raise.
Right to object:
Based on this right, you may object to us processing your personal data if we do so on any of the following grounds: our legitimate interests to enable us to perform a task in the public interest or exercise official authority to enable us to send you direct marketing materials. >The above categories of "legitimate interests" and "direct marketing" are the categories most likely to apply to visitors to our website, candidates, clients and suppliers. If you object to us processing your personal data because we consider it necessary for your legitimate interests, we must stop the relevant activities based on your objection, unless:
we can demonstrate that we have overriding legitimate grounds for the processing which override your interests; or
we process your data in order to assert, exercise or defend a legal claim. >If you object in connection with direct marketing, we must then cease this activity.
Right to withdraw consent: If you have given us your consent to process your personal data for certain activities (e.g. for our advertising arrangements or for automatic profiling), you can withdraw this consent at any time. We will cease the activity to which you had previously consented, unless we believe there is an alternative reason that justifies our continued processing of your data for this purpose. If this is the case, we will inform you.
Request from data subjects for access to personal data (DSAR):
You can request confirmation from us at any time as to what information we hold about you and ask us to amend, update or delete that information. We may ask you to confirm your identity or ask you for further information in response to your request. If we provide you with access to the information we hold about you, we will not charge you for this unless your request is "manifestly unfounded or excessive". If you request further copies of this information from us, we may charge you reasonable administrative costs where permitted by law. We may deny your request if permitted by law. If we refuse your request, we will always give reasons for doing so.
Please note that in some jurisdictions in which we operate, we are subject to additional local legal requirements regarding data subject access requests and may refuse your request in accordance with those laws.
Right to erasure:
In certain circumstances, you may request that we erase your personal data. Generally, the information must meet one of the following criteria:
The data is no longer needed for the purpose for which we originally collected and/or processed it;
you have withdrawn your previously given consent for us to process your data and there is no other valid reason for us to continue processing it
the data has been processed unlawfully (i.e. in a manner contrary to the GDPR)
the data must be erased so that we can fulfill our obligations as data controller; or
you object to the processing and we cannot demonstrate overriding legitimate grounds for our continued processing if we process the data because we consider it necessary for our legitimate interests. Please note that in some jurisdictions in which we operate, we are subject to additional local legal requirements regarding data subject erasure requests and may refuse your request under those laws. We may only refuse your request for one of the following reasons:
To exercise the right to freedom of expression and information;
to comply with a legal obligation, to perform a task carried out in the public interest or to exercise official authority
if this is in the public interest for reasons of public health;
for archiving, research and statistical purposes; or
to exercise or defend a legal claim. If we comply with a valid request to erase data, we will take all reasonable or practicable steps to erase the data in question. Right to restriction of processing: In certain circumstances, you may request that we restrict the processing of your personal data. This means that we will only store your data in the future and cannot carry out any further processing activities until: one of the conditions listed below has been met, you give your consent or further processing is necessary to assert, exercise or defend legal claims, to protect the rights of other persons or if it is necessary due to the legitimate public interest of the EU or a member state.
In the following circumstances, you may request that we restrict the processing of your personal data:
If you contest the accuracy of the personal data we process about you. In this case, we will restrict the processing of your personal data until the accuracy of the data has been verified.
If you object to the processing of your personal data by us on the grounds of our legitimate interests. In this case, you can request that the data be restricted while we review our reasons for processing your personal data.
If the processing of your data by us is unlawful but you would prefer us to restrict the processing rather than erase the data.
If it is no longer necessary for us to process your personal data, but you need the data to assert, exercise or defend legal claims.
If we have passed on your personal data to third parties, we will inform them of the restricted processing if this is possible and does not require a disproportionate effort. We will of course inform you before we lift any restrictions on the processing of your personal data.
Right to rectification:
You may also request that we rectify any inaccurate or incomplete personal data that we hold about you. If we have disclosed this personal data to third parties, we will inform them of the correction, provided this is possible and does not require a disproportionate effort. If necessary, we will inform you of the third parties to whom we have disclosed the incorrect or incomplete personal data. If we consider it inappropriate to comply with your request, we will explain the reasons for this decision. Right to lodge a complaint with a supervisory authority: You have the right to lodge a complaint with the competent local supervisory authority. If you wish to exercise any of these rights or withdraw your consent to the processing of your personal data (where your consent is the legal basis for the processing of your personal data), you can contact us by email . It is important that the personal information we hold about you is accurate and up to date. Please keep us informed if your personal data changes during the period in which we store data.
WHO IS RESPONSIBLE FOR THE PROCESSING OF YOUR PERSONAL DATA ON THE Alphadi® WEBSITE?
The data protection officer appointed by the management is responsible
HOW IS YOUR DATA STORED AND TRANSMITTED INTERNATIONALLY?
Our data, especially emails, are stored on German servers or service providers. International transfer to third parties is only possible with the candidate's consent for the purpose of:
Request from consulting companies to offer candidates a possible job
Inquiries from companies looking for a suitable employee
COOKIE POLICY What is a cookie?
A "cookie" is a piece of information that is stored on your computer's hard disk and records your navigation on a website. This allows you to be offered customized options based on the information stored about your last visit. Cookies can also be used to analyze traffic and for advertising and marketing purposes. Cookies are used by almost all websites and do not harm your system. If you want to check or change which types of cookies are accepted, you can usually do this in your browser settings.
We use cookies to do two things: To record your use of our website. This allows us to understand how you use the website and to record patterns that develop individually or with larger groups. This helps us to develop and improve our website and services based on visitors' wants and needs; and >to show you posts that we think will interest you. We hope that this will reduce the amount of time you have to spend searching through lots of pages and help you find the job you are looking for more quickly. There are several types of cookies:
Session cookies: these are only stored on your computer during your internet session and are automatically deleted when you close your browser. They usually store an anonymous session ID that allows you to use a website without having to log in to each individual page. However, they do not collect any information from your computer.
Resident cookies: A resident cookie is stored as a file on your computer and remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again. We use persistent cookies for Google Analytics and for personalization (see below). Cookies can also be categorized as follows:
Strictly necessary cookies: these cookies are necessary for you to use the website effectively, such as when you apply for a job. Therefore, they cannot be deactivated. Without these cookies, we cannot provide the services we offer through our website. These cookies do not collect any information about you that could be used for advertising purposes or to identify which websites you have visited.
Performance cookies: These cookies allow us to monitor and improve the performance of our website. For example, they allow us to count visits, identify traffic sources and recognize which parts of the website are most popular.
Functionality cookies: These cookies allow our website to remember choices you make (such as your username, language or the region you are in) and provide enhanced functionality. For example, we can provide you with news or updates about the services you are using. These cookies can be used to remember changes you have made to text size, fonts or other parts of the website that you can customize. They may also be used to provide services you have requested, such as playing a video or commenting on a blog. The information collected by these cookies is usually anonymized.
Personalization cookies: These cookies allow us to advertise details of employment opportunities that we believe will be of interest to you. These are persistent cookies that are stored permanently (as long as you are registered with us). Therefore, you will be shown ads for jobs similar to those you have previously viewed when you log in or return to the website.
OUR LEGAL BASIS FOR THE PROCESSING OF YOUR DATA
LEGITIMATE INTEREST:
This is regulated in Article 6 (1) f) of the GDPR: It states that we may process your data if this is "necessary for the purposes of the legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms [of you] which require protection of personal data."
We do not believe that the following activities affect individuals in any way. Rather, they help us to provide customized and more efficient services to you and are therefore beneficial to all parties involved. However, you have the right to object to the processing of your personal data by us on this basis. Please note that in some jurisdictions in which we operate, a different legal basis for processing data may apply in certain cases. We need to ensure that our business operations run smoothly so that we can continue to provide services to candidates like you. Therefore, we also need to use your data for internal administrative purposes such as remuneration and, where applicable, invoicing. We are subject to our own legal obligations and it is in our legitimate interests to insist on their fulfillment. Therefore, if we believe in good faith that it is necessary, we may disclose your information if it is for the purposes of law enforcement or the collection of taxes or actual or threatened litigation.
CUSTOMER DATA:
In order to ensure that we provide optimal services to you, we store your personal data and/or the personal data of individual contacts within your organization. From time to time, we may also ask you to participate in a customer satisfaction survey. We consider this appropriate.
SUPPLIER DATA:
We use and store the personal data of individuals within your organization in order to obtain services from you as one of our suppliers. We also store your financial data so that we can pay for your services. We consider that all these activities fall within the scope of our legitimate interests as a recipient of your services. We consider it necessary for our legitimate interests as a company providing recruitment services and as an employer. If a candidate or employee has provided you as an emergency contact, we will use this data to contact you in the event of an accident or emergency. We are sure you will agree that this is an important element for our organization, which is first and foremost about people, and is therefore necessary for our legitimate interests.
CONSENT:
According to Article 4(11). of the GDPR, consent (via opt-in) is "any freely given specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her". In simple terms, this means that >You must give us your consent voluntarily, without us exerting any form of pressure on you;
you must know what you are giving your consent for - so we will ensure that we have provided you with sufficient information
you should have control over the processing activities to which you consent or do not consent.
you must give us your consent in the form of a positive affirmative action. We will probably provide you with a box to check so that this requirement is clearly and unambiguously met. We will keep a record of the consents you have given in this way.
ASSERTION, EXERCISE OR DEFENSE OF LEGAL CLAIMS
Sometimes it may be necessary for us to process personal data and, where applicable and in accordance with local laws and regulations, sensitive personal data in connection with the exercise or defense of legal claims. Article 9(2)(f) of the GDPR allows this if the processing is "necessary for the establishment, exercise or defense of legal claims or when courts are acting in their judicial capacity". This may occur, for example, if we require legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information in the course of legal proceedings.
-Country in which you use Alphadi® services or provide services for Alphadi:
-Germany-
-Alphadi company responsible for the processing of personal data of visitors to our website:
-Alphadi, Kassel-
How to reach us:
-to access, amend or withdraw personal data that you have provided to us,
-if you suspect that your personal information has been misused, lost or accessed without authorization,
-to withdraw your consent to the processing of your personal data (where consent is the legal basis for the processing of your personal data),
-to make comments or suggestions about this Privacy Policy.
Postal address:
Alphadi Deutschland GmbH , Miramstr. 87, 34123 Kassel, Data Protection Officer, Germany
Alternatively, you can contact our data protection officer and the data protection team by email at: datenschutz@alphadi.org
ANNEX 2:
Contact details of the competent local supervisory authority
The Hessian Data Protection Officer
P.O. Box 3163
65021 Wiesbaden
Telephone: +49 611 1408 - 0
Fax: +49 611 1408 - 611
APPENDIX 3:
Country-specific deviations from our data protection guidelines Legal system:
-Germany-
Country-specific legal regulation:
In Germany, we collect data on candidates' affiliation to a religious community in order to facilitate our compensation processes. Because this is required by law, we do not ask for your explicit consent to process this information
APPENDIX 4:
Cookie list Cookie names:
Cache cookie to be able to load the website faster on your second visit and your entered data.
GLOSSARY
Candidates/ customers/ clients: This term describes seminar participants or companies for all seminars and services advertised by Alphadi.
Suppliers: This category includes, parties such as external trainers, service providers and other parties that provide services to Alphadi in the course of its business.
Deletion: Although we endeavor to permanently delete your personal data at the end of the retention period or when we are reasonably requested to do so by you, some of your data may remain in our systems, for example while waiting to be overwritten. For our purposes, this data has been rendered unusable, i.e. it is still available in an archive system, but our operating systems, processes or employees cannot access it.
General Data Protection Regulation (GDPR): A legal regulation of the European Union for the harmonization of European data protection law. It comes into force on May 25, 2018 and all references to it should be interpreted to take into account the national laws implementing it.
Other persons with whom Alphadi may contact: These may include emergency contacts as well as candidate contacts and Alphadi employees. We will only contact these individuals when appropriate in the circumstances.
Employees: This term describes employees and interns who are directly involved in Alphadi's business (or who have accepted an offer of involvement) and certain other workers who are involved in the business through the provision of services to Alphadi (even if they are not classified as employees).
We inform you below about the processing of personal data in connection with the use of "Zoom".
Purpose of the processing:
We use the "Zoom" tool to conduct telephone conferences, online meetings, video conferences and/or webinars (hereinafter: "Online Meetings"). "Zoom" is a service of Zoom Video Communications, Inc. based in the USA.
Controller
The Alphadi Academy is responsible for data processing that is directly related to the conduct of "online meetings".
Note:
If you access the "Zoom" website, the provider of "Zoom" is responsible for data processing. However, it is only necessary to access the website to use "Zoom" in order to download the software for using "Zoom".
You can also use "Zoom" if you enter the relevant meeting ID and any other access data for the meeting directly in the "Zoom" app.
If you do not want to or cannot use the "Zoom" app, the basic functions can also be used via a browser version, which you can also find on the "Zoom" website.
What data is processed?
Various types of data are processed when you use Zoom. The scope of the data also depends on the data you provide before or when participating in an "online meeting".
The following personal data is processed:
User details:
First name, last name, telephone (optional), e-mail address, password (if "single sign-on" is not used), profile picture (optional), department (optional)
Meeting metadata:
Topic, description (optional), participant IP addresses, device/hardware information
For recordings (optional):
MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.
When dialing in with the telephone:
Details of the incoming and outgoing phone number, country name, start and end time. If necessary, further connection data such as the IP address of the device can be saved.
Text, audio and video data:
You may have the opportunity to use the chat, question or survey functions in an "online meeting". In this respect, the text entries you make are processed in order to display them in the "online meeting" and, if necessary, to log them. In order to enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera of the end device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the "Zoom" applications.
To take part in an "online meeting" or to enter the "meeting room", you must at least provide your name.
Scope of the processing
We use Zoom to conduct online meetings. If we want to record "online meetings", we will inform you transparently in advance and - if necessary - ask for your consent. The fact of the recording will also be displayed to you in the "Zoom" app.
If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content. However, this will not usually be the case.
In the case of webinars, we may also process the questions asked by webinar participants for the purposes of recording and following up webinars.
If you are registered with "Zoom" as a user, reports on "online meetings" (meeting metadata, telephone dial-in data, questions and answers in webinars, survey function in webinars) can be stored for up to one month at "Zoom".
Automated decision-making within the meaning of Art. 22 GDPR is not used.
Legal basis for data processing
Insofar as personal data is processed by employees of the Alphadi Academy, Section 26 BDSG is the legal basis for data processing. If, in connection with the use of "Zoom", personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component of the use of "Zoom", Art. 6 para. 1 lit. f) GDPR is the legal basis for data processing. In these cases, our interest lies in the effective conduct of "online meetings".
Otherwise, the legal basis for data processing when conducting "online meetings" is Art. 6 para. 1 lit. b) GDPR, insofar as the meetings are conducted within the framework of contractual relationships.
If there is no contractual relationship, the legal basis is Art. 6 para. 1 lit. f) GDPR. Here too, we are interested in the effective conduct of "online meetings".
Recipients / disclosure of data
Personal data that is processed in connection with participation in "online meetings" is generally not passed on to third parties unless it is intended to be passed on. Please note that content from "online meetings", as with face-to-face meetings, is often used to communicate information with customers, interested parties or third parties and is therefore intended to be passed on.
Other recipients: The provider of "Zoom" necessarily receives knowledge of the above-mentioned data, insofar as this is provided for in our order processing contract with "Zoom".
Data processing outside the European Union
"Zoom" is a service provided by a provider from the USA. Personal data is therefore also processed in a third country. We have concluded an order processing contract with the provider of "Zoom" that meets the requirements of Art. 28 GDPR.
An adequate level of data protection is guaranteed on the one hand by the conclusion of the so-called EU standard contractual clauses. As additional protective measures, we have also set up our Zoom configuration in such a way that only data centers in the EU, the EEA or secure third countries such as Canada or Japan are used to conduct "online meetings".
Data protection officer
We have appointed a data protection officer:
Alphadi Academy
Ines Pitikaris
Heinrich-Hertz-Straße 3b
34123 Kassel
E-mail: info@alphadi.org
Your rights as a data subject
You have the right to information about the personal data concerning you. You can contact us at any time for information.
In the case of a request for information that is not made in writing, we ask for your understanding that we may require proof from you that you are the person you claim to be.
Furthermore, you have a right to rectification or erasure or to restriction of processing, insofar as you are legally entitled to do so.
Finally, you have the right to object to processing within the scope of the statutory provisions.
You also have the right to data portability within the framework of the data protection regulations.
Deletion of data
We generally delete personal data when there is no need for further storage. A requirement may exist in particular if the data is still needed to fulfill contractual services, to check and grant or defend against warranty and guarantee claims. In the case of statutory retention obligations, deletion will only be considered after the respective retention obligation has expired.
Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint about our processing of your personal data with a data protection supervisory authority.
Changes to this data protection notice
We will revise this data protection notice in the event of changes to data processing or other occasions that make this necessary. The current version can always be found on this website.
Status: 01.11.2021
